About the Annual Library Data Survey for California Community Colleges

Each California community college is required to report on the condition of the college libraries pursuant to California Code of Regulations, title 5, section 55800. The reporting process includes two-parts,

  1. Electronic submission of the survey through SurveyMonkey and
  2. Completion of the certification form.

The Council of Chief Librarians, as a service to the Chancellor’s Office, will update the survey annually, distribute the survey, collect survey data, and provide an analysis. Doug Achterman, a two-term former president of the Council of Chief Librarians, is heading this effort for CCL. All data collected via the survey, along with the analysis, will be provided to a designated representative of the Chancellor’s Office.

Getting Ready for the Survey

Before starting the electronic version of the survey, review all of the instructions and use the .pdf version of the survey to compile data. 

  • Please note that survey responses are for the period from July 1, 2024 to June 30, 2025.
  • Survey completion due date: October 31, 2025.

Quick Links:

Designating One Person to Enter Survey Data

Designate one person to enter the survey data in SurveyMonkey using the link provided. Responses are saved and submitted when a respondent clicks the “Next” button on each page of the survey. 

If the survey is not completed in a single sitting, the respondent should be able to return to the survey by accessing it later on the same device and browser. Respondent can then edit previous responses and add new responses to complete the survey. 

Once you are ready, access the Annual Library Data Survey. 

At the end of the survey, clicking on the “Done” button closes the survey, and respondents can no longer access it to make additions or changes. Only do this when you have reviewed all your responses carefully.

Completing the Annual Library Data Survey Certification Form

Complete the Annual Library Data Survey Certification form.

The Certificate form is to be electronically signed and emailed to the Chancellor's Office. The certificate form must contain electronic signatures from the college Chief Librarian and the Chief Instructional Officer.

Once signed, email the completed form to the Chancellor's Office via David Garcia: DGarcia@cccco.edu

Getting Additional Assistance with the Survey

Responses to common questions will be compiled on the Annual Library Data Survey Guide which will be updated regularly as questions arise during the open survey dates.
The Library Services Platform Analytics work group has prepared a guide to using Alma and its analytics features to collect data for specific questions. 

You can also email Walter Butler, butler_walter@smc.edu with any questions about the survey. 

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